Job Detail

About the Company:

Our client is a prominent player in the retail sector, known for its commitment to excellence and innovation. The company strives to maintain high standards in their operations and provide a dynamic and inclusive work environment for their employees.

Job Summary:

The Secretary to the Chairman will provide comprehensive administrative and secretarial support to the Chairman, ensuring efficient management of their office. The role requires a highly organized, proactive individual with excellent communication skills and the ability to handle sensitive information with discretion.

Key Responsibilities:

1. Administrative Support:

o Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.

o Prepare and edit correspondence, reports, presentations, and other documents as required.

o Handle incoming and outgoing communications, including emails, phone calls, and mail.

2. Meeting Coordination:

o Organize and coordinate meetings, including preparing agendas, materials, and minutes.

o Ensure the Chairman is well-prepared for meetings with necessary documents and briefings.

o Arrange logistics for board meetings, executive meetings, and other key events.

3. Travel Management:

o Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.

o Ensure all travel arrangements are within budget and comply with company policies.

4. Confidentiality and Discretion:

o Handle sensitive and confidential information with utmost discretion.

o Maintain confidentiality of all matters pertaining to the Chairman and the company.

5. Liaison Role:

o Act as a point of contact between the Chairman and internal/external stakeholders.

o Facilitate communication and follow-up on pending matters with relevant departments and individuals.

6. Office Management:

o Oversee the smooth functioning of the Chairman's office, including managing office supplies and equipment.

o Ensure all administrative processes are efficient and effective.

7. Special Projects:

o Assist in special projects and initiatives as assigned by the Chairman.

o Conduct research and prepare reports on various topics as required.

Qualifications:

• Bachelor's degree 

• 5+ years of experience in an executive assistant or secretarial role, preferably supporting senior executives.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Should be able to handle English, Malayalam and /or Hindi, Tamil

• Strong organizational and multitasking abilities.

• High level of professionalism and attention to detail.

• Ability to work independently and as part of a team.

• Discretion and confidentiality in handling sensitive information.

Preferred Skills:

• Experience in a similar role 

• Familiarity with office management systems and procedures.

• Ability to adapt to a fast-paced and dynamic work environment.

• Proactive problem-solving skills and a positive attitude.

Benefits:

• Competitive salary and profit linked as well as performance-based incentives.

• Health insurance and wellness programs.

• Opportunities for professional development and career advancement.

• A supportive and inclusive work environment.